Privacy Notice

Last updated: 9 September 2026

Who we are

Perki Fitness is operated by Daphne Grant, a sole trader trading as Perki Fitness.

For data protection purposes, Daphne Grant is the data controller. This means she is responsible for deciding how and why personal information is collected and used.

Contact details:

Perki Fitness
Lime Cross Nursery
Herstmonceux
BN27 4RS
United Kingdom

Email: perkifitness@gmail.com

The information we collect

Depending on how you contact or work with Perki Fitness, we may collect:

  • Your name and contact details.

  • Information you provide through the website enquiry form or by email.

  • Information needed to arrange and provide classes, sessions or other fitness services.

  • A child’s name, age and relevant information when a parent or guardian makes an enquiry or books a service for them.

  • Emergency contact information.

  • Information about existing medical conditions, injuries, mobility or other health considerations when this is relevant to providing an appropriate and safe service.

  • Technical information about visits to this website, including IP address, browser, device and cookie information.

Please do not provide more personal or medical information than is reasonably necessary.

How we collect information

We may receive information:

  • Directly from you through the website, email or in person.

  • From a parent or guardian acting for a child.

  • During discussions before or during a class or fitness session.

  • Automatically through Squarespace and the cookies or similar technology used by this website.

How we use your information

We use personal information to:

  • Respond to enquiries.

  • Arrange and provide classes and fitness services.

  • Communicate about bookings, schedules and changes.

  • Adapt activities where appropriate to account for age, mobility, injuries or health considerations.

  • Maintain suitable administrative, financial and insurance records.

  • Protect the security and proper operation of the website.

  • Meet legal, regulatory and safeguarding responsibilities.

  • Establish, exercise or defend legal claims where necessary.

Our lawful bases

Under UK data protection law, we rely on one or more of the following lawful bases:

  • Contract: when information is needed to respond to a request, arrange a booking or provide an agreed service.

  • Legitimate interests: when it is reasonably necessary to administer and protect the business, communicate with clients or maintain appropriate records.

  • Legal obligation: when information must be retained or used to comply with the law.

  • Consent: when you have made a clear and informed choice permitting a particular use of your information.

Health information is classed as special category personal data. If we need to record health information, we will ask for explicit consent and use it only where relevant to providing a suitable and safe service.

Consent may be withdrawn at any time by emailing perkifitness@gmail.com. Withdrawal does not affect processing that took place before consent was withdrawn.

Information about children

Website enquiries concerning anyone under 18 should be made by their parent or legal guardian.

We may collect a child’s name, age, relevant health or accessibility information and emergency contact details where reasonably required to provide a service. This information will normally be supplied by, and discussed with, the child’s parent or guardian.

We do not knowingly invite children to submit personal information through this website without the involvement of a parent or guardian.

Sharing your information

We may share relevant information with trusted service providers that help us operate the business, including:

  • Squarespace, which hosts and operates this website.

  • Google, which provides email and related business services.

  • Professional advisers, insurers or service providers where reasonably necessary.

  • Public authorities, regulators or emergency services where disclosure is required by law or necessary to protect someone’s safety.

These organisations receive only the information reasonably required for their role.

We do not sell personal information.

International processing

Some technology providers, including Squarespace and Google, may process information outside the United Kingdom. Where this happens, we rely on appropriate legal safeguards intended to protect personal information in accordance with UK data protection law.

How long we keep information

We keep personal information only for as long as it is reasonably required for the purpose for which it was collected.

As a general guide:

  • Unsuccessful or preliminary enquiries will normally be deleted within two years of the last contact.

  • Client, booking and payment records may be retained for up to six years where required for accounting, insurance or legal purposes.

  • Health information will be reviewed regularly and deleted when it is no longer reasonably needed to provide the service or meet legitimate legal and insurance requirements.

  • Information concerning children will not be retained for longer than reasonably necessary, although some records may need to be kept for safeguarding, insurance or legal purposes.

Information may be kept for longer where required by law or where a complaint, safeguarding concern or legal claim is being investigated.

Cookies

This website uses cookies and similar technology. Some are necessary for the website to operate, while others may help us understand how visitors use it.

Where consent is legally required, non-essential cookies will not be used unless permission has been given through the website’s cookie banner.

More information is available in our Cookie Policy.

Your data protection rights

Depending on the circumstances, you may have the right to:

  • Ask for a copy of the personal information we hold about you.

  • Ask us to correct inaccurate or incomplete information.

  • Ask us to delete your information.

  • Ask us to restrict how your information is used.

  • Object to certain uses of your information.

  • Ask for information to be transferred in a portable format.

  • Withdraw consent where consent is being relied upon.

These rights are not absolute and may not apply in every situation.

To exercise a right, email perkifitness@gmail.com. We may need to confirm your identity before responding.

Complaints

Please contact us first if you have any concerns about how your information has been handled. We will do our best to resolve them.

You also have the right to complain to the Information Commissioner’s Office:

Website: www.ico.org.uk
Telephone: 0303 123 1113

Changes to this notice

We may update this Privacy Notice when our services, technology or legal obligations change. The date shown at the top indicates when it was last revised.